Financial Secretary Job Description:
Summary Statement of Duties: The Financial Secretary is primarily responsible for managing any money that comes into the church Monday through Sunday; Keeping track of giving records; Distribution of giving tax receipts.
Office Hours: Monday 8:30 a.m. – 11:30 a.m.
Job Description: Office Manager
Summary Statement of Duties: The Office Manager is primarily responsible for the management of the Church Office; clerical assistance for the Pastoral Staff and Council; maintenance of the official church membership records, directory, & calendar while serving as office receptionist.
Line of Responsibility: Responsible to the Senior Pastor
Office Hours: Approximately 15-20 hours per week weekdays
1 Serve as office receptionist. Check/responsible to messages promptly.
2 Maintain church calendar and official church directory/mailing list.
3 Manage church mail, email, and phone. Gather and sort mail daily.
4 Assist Pastoral staff and Council members with secretarial duties (copying, mailing, etc.)
5 Produce and distribute weekly bulletins, children’s bulletins, and any inserts.
6 Edit, copy, and insert sermon notes in bulletin.
7 Produce monthly church newsletter and calendar for distribution to congregation.
8 Produce annual report for annual meeting of the Congregation.
9 Order office & church supplies as needed. Supervise use & maintenance of office equipment.
10 Maintain official church membership records (attendance; membership, weddings & baptisms) including preparation of annual statistical reports and attendance reports to the denomination.
11 Manage church announcements and advertisements in local press and internet.
12 Manage the home page and Adult Ministries page on the church website.
13 Maintain organization of files and cabinets and keep them current.
14 Manage Safe Place Policy and volunteer applications records for church and MOPS.
15 Perform background checks on staff & volunteers working w/minors within the church & MOPS.
16 Prepare special event promotional items such as posters, mailings, postcards & newspaper ads.
17 Condense old files on computer and organize computer/paper files.
18 Other duties as needed in the congregation by (i.e, notify Visitation and Hospitality Commission Chair of hospitalizations; arrange for flowers – new birth or funeral – on behalf of the congregation, etc.)
19 Other duties as assigned by the Senior Pastor and/or Council.
20 Seek to glorify God in all things! J
NOTE: Candidate for this position must complete a background check prior to being hired by Council